Academic Personnel

Leaves of Absence / Sabbaticals

PPM 230-10-Leave Policy for Academics
APM 740-Leaves of Absence/Sabbatical Leaves
UC Family Friendly Policies for Faculty

Faculty on academic-year appointments are expected to be in residence from the beginning of the Fall term through the end of the Spring term. Academic year appointees do not accrue vacation but may take vacations during the summer months.

Types of leave and approval authority are detailed in Academic Personnel Manual Section 740, and the Policy and Procedure Manual, section 230-10 (see URLs above) and are summarized below. Note that, during a period of unpaid leave, the faculty member is responsible for continuing enrollment in health care and certain other welfare plans. Check with the Department Benefits representative for details.

Absences up to 10 service days during the academic year

You must obtain absence approval from the Department Chair if you are going to miss a class or will be absent for even one day during the academic year. Furthermore, university insurance will only cover employees on pre-approved leave.

Illness/Personal Emergency

Faculty/instructors do not accrue sick leave. In the event of illness or personal emergency, notify the Chair.

Leaves during Final Exam Week

• Faculty and visiting faculty are expected to be present and available during final exam week.
• If absence cannot be avoided, the department chair may designate another faculty member to administer the exam.
• The original instructor is responsible for assignment of final grades.
• The Committee on Educational Procedures at the Academic Senate (CEP) must approve a faculty member's absence ahead of time (only possible if discussed with the Chair ahead of time).
• Vice Chancellor for Academic Affairs will NOT approve leaves of absence during final examination week that have not been approved by CEP.

Leaves over 10 service days during the academic year

Academic Leave of Absence Form (ALAS)

This form is required for sabbatical and any other leave request of over 10 service days during the academic year.The ALAS must be approved prior to leave. The Department requests that the ALAS form be submitted at least four weeks prior to effective date of leave (meaning payroll start date vs service date in the case of a sabbatical leave) to allow for routing and approval by the Dean and the SVCAA.

Please complete and return the ALAS form (along with a detailed sabbatical leave plan if sabbatical) to department staff.

Family and Medical Leaves

UCSD have a variety of programs and policies to accomodate family leaves, for example childbearing leave. For more information, review the UCSD Family Accomodations brochure and speak with one of the HR representatives.

Sabbatical Leaves