DocuSigns

Department Forms

Graduate Student Department Forms listed below are now being filled out and routed for signatures via DocuSign (https://docusign.ucsd.edu)

This process electronically sends the form to committee members for signatures and to the Graduate Coordinator (GC) once fully completed.

• Data & Progress Update (Yearly Meeting)

• First Year Paper Proposal

• Qual Paper Proposal

• Qual Exam Proposal

• Qual Final Paper Approval

• Qual Final Exam Approval

Access

• These forms must be initiated by you, the graduate student.

• Go to https://docusign.ucsd.edu. From the homepage, click on the "Templates" tab at the top of the page. 

• On the left side click on the dropdown arrow next to the 3rd header, “SHARED FOLDERS,” and then click on the folder, “Psychology," and then "PSYC Graduate Student Forms". This brings up all the form templates available.

  • If you don't see the Psychology folder and/or the PSYC Graduate Student Forms folder, contact the Graduate Coordinator to provide you with access.

Using Forms

• Identify the desired form, click on the blue “USE” button to the right of the form name. This brings up a Recipient form/list to fill out.

• You enter your own name and email address, as well as the names and institutional (UCSD) email addresses of the faculty who need to sign the form.

  • NOTE: You will need to delete recipient fields that are not applicable. For example, on the qual forms you can add up to 6 committee members; you will need to delete any extra member sections by clicking on the X to the right of the text field. 

  • Be sure to use the official active directory email addresses for all UC San Diego personnel (@ucsd.edu only, no special domains). Their DocuSign account is linked to their active directory email address.

  • If an alias or special domain address is used you/they will not be able to login to DocuSign to check the status of your forms. 

  • Modify the "Email Subject" line at the bottom of the Recipient form to include your name instead of "(Student Name)". This will help the GC in being able to locate your forms.

• Once all appropriate faculty names and institutional email addresses are entered, click the blue "SEND" button at the bottom of the page. The form will then be able to be filled out immediately by you via the pop-up box with the “Sign Now” button. Alternatively, an email is sent to you with a link to access the form later.

  • You can the link in the email message, OR can go directly to the DocuSign "Inbox" or "Action Required" tab and click on the blue "Sign" button.

• Once the form is filled out, click the yellow "Finish" button and the form routes to the designated faculty members.

• Once all required signatures are collected, the form is automatically routed to the GC (you will also receive a copy)

• You are able to track the status of the form by clicking on "Waiting for Others" on the left side of the DocuSign homepage. 

  • It is your responsibility to track the signatures and remind faculty as needed.

• To resend a form, click on the "RESEND" button to the right of the form name. It will resend to all parties whose signatures are pending. 

*Please note that Campus spam filters sometimes intercept DocuSign emails. If you or your faculty fail to receive emails from DocuSign, check https://spam.ucsd.edu using your AD credentials to release any DocuSign email. It is recommended to choose, "Release and Allow Sender."

Graduate Division Forms

The following forms are also on DocuSign but these forms must be initiated by the Graduate Coordinator:

• Advancement to Candidacy Form

• Dissertation Defense form 

For these forms, please email the GC directly with the following information at least two weeks before your scheduled advancement or defense meeting:

1. Full names of committee members (notation of chair(s))

2. Committee members' official UCSD email addresses

3. Date/Time/Location of advancement/defense meeting