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Room Reservations

Room Calendars

Policies and Procedures

  • Rooms are reserved on a first come, first served basis with priority given to the primary usage of each room.
  • If schedule permits, other activities besides the primary uses listed below (such as research or running subjects) can be arranged for on specific dates and times, but primary designation of each room will have scheduling priority. We make every attempt to maintain reservations of these alternate activities, however, occasionally we may need to reschedule the lower priority event to allow for a primary activity.

Rooms for Undergraduate Instruction  

McGill 1350 (capacity 68) - Includes podcasting equipment. See below for instructions. 
Mandler 1539 (capacity 35)
Mandler 1570 (capacity ~7)- Limited to: UGIA, TA, Psi Chi Office hours. For UGIAs and TAs, the room can be reserved from 8 am - 3 pm M-F.

  • Email your request to They will confirm room availability and add room to the calendar. Your reservation is not official until you receive email confirmation.
  • Undergraduate and graduate instruction (seminars, discussions, and special projects necessary and associated with class work)
  • Qualifying exams and dissertations
  • OSD exam administration
  • Important: Undergraduate courses may only be scheduled in Mandler 1539 and McGill 1350. It is not allowable to use any other departmental space for undergraduate courses.

Rooms for Graduate Instruction and Research Presentations

CRICK Conference Room - Mandler 3545 (capacity 71). Priority: Grad courses/meetings/events.
ANDERSON Conference Room - McGill 5326 (capacity 23). Priority: Courses.
McGill 5235 (capacity 18) and Atrium
McGill 5237 (capacity 20)
McGill 5240 (capacity 15) 

  • Self-Reserved: Invite room name below to your event. Full Self Reserve Instructions below.
  • Graduate courses, faculty and graduate recruitment activity, department colloquia
  • Lab meetings, brown bag events, and administrative meetings
  • BLACKOUT TIMES - CRICK: Wednesdays 11:45am - 2:00pm, Thursdays 10:45am - 12:30pm
  • BLACKOUT TIME - ANDERSON: Thursdays 11:30am - 2:00pm
  • COURSES Note: reservations may only be made after courses and finals have been added for that quarter in order to avoid conflicts with course scheduling. Courses and finals for the following quarter are added to the calendar by the end of week 8 of the previous quarter. Meetings that are scheduled prior to upcoming quarter courses being added will be declined/deleted. 
  • ATRIUM Note: meeting use of the Atrium is tied to McGill 5235. If using the atrium with 5235, note that in your meeting title. Example: 'Grad Course ### + Atrium'


Lactation Room


Podcasting Instructions - McGill 1350

  • 1.     Sign up for podcasting your course here:

    2.     Connect the HDMI cable (nearest to TV) that’s connected to the wall to your device.

    3.     Change the TV input to HDMI 1 to project your device.

  • Make sure the HDMI cable used for podcasting is connected to the wall port closest to the TV. If the HDMI cable is connected directly to the TV the recorder will not be able to record your screen.  
  • To report an issue please submit a request to


Self Reserve Instructions - McGill 5326 (Anderson), 5235, 5237, 5240, and Mandler 3545 (Crick)

  • Check the room calendar for availability. Only reserve the room if there are no other overlapping appointments. Please be considerate of others and reserve the room only for the time you need it.
    • McGill 5326 (Anderson Conference Room): make sure that courses have already been added and that your reservation is for the current quarter only.
    • Mandler 3545 (Crick): make sure that courses have already been added and that your reservation is for the current quarter only.
  • Set up an event in your own online calendar. In the event title, include your name and meeting purpose (e.g. proposal, defense, lab meeting).
  • Add the room you want to reserve as a guest or invitee for the new event in your online calendar. This will add your event to the calendar.
    • McGill 5326 (Anderson Conference Room):
    • McGill 5235:
    • McGill 5240:
    • Mandler 3545 (Crick):
  • Confirm that your reservation is reflected in the departmental calendar. You may need to refresh the department calendar for your event to appear. If you're having issues, please contact John Fitzgerald at