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Room Reservations

Room Calendars

Policies and Procedures

  • Please submit all room requests (except McGill 5235 and 5240) to:
    • McGill 5235 and 5240 are self-reserved. See below for instructions.
  • All reservations must be made through email to confirm room availability. The calendar details are updated on a regular basis, but your reservation is not official until you receive email confirmation.
  • Rooms are reserved on a first come, first served basis with priority given to the primary usage of each room.
  • If schedule permits, other activities besides the primary uses listed below (such as research or running subjects) can be arranged for on specific dates and times, but primary designation of each room will have scheduling priority. We make every attempt to maintain reservations of these alternate activities, however, occasionally we may need to reschedule the lower priority event to allow for a primary activity.

Rooms for Undergraduate Instruction

McGill 1350 (capacity 68) - Includes podcasting equipment. See below for instructions. 
Mandler 1539 (capacity 35)

  • Undergraduate and graduate instruction (seminars, discussions, and special projects necessary and associated with class work)
  • Qualifying exams and dissertations
  • OSD exam administration
  • Important: Undergraduate courses may only be scheduled in Mandler 1539 and McGill 1350. It is not allowable to use any other departmental space for undergraduate courses.

Room for Additional Undergraduate Use

Mandler 1507 (capacity 10)

  • Used from 8 am - 3 pm M-F for TA/UGIA Office Hours/Student Affairs
  • Limited availability from 8 am - 8 pm M-F for Psi Chi Office Hours
  • Available from 3 pm - 8 pm M-F as Undergraduate Lounge

Rooms for Graduate Instruction and Research Presentations

CRICK Conference Room - Mandler 3545 (capacity 71)
ANDERSON Conference Room and Atrium - McGill 5326 (capacity 23)
McGill 5235 (capacity 18) - Self reserve. See below for instructions. 
McGill 5240 (capacity 15) - Self reserve. See below for instructions.

  • Graduate courses, faculty and graduate recruitment activity, department colloquia
  • Lab meetings, brown bag events, and administrative meetings
  • BLACKOUT TIMES - CRICK: Wednesdays 11:45am - 2pm, Tuesdays 4 - 6pm (Winter), Thursdays 10:45am - 12:30pm
  • BLACKOUT TIME - ANDERSON: Thursdays 11:30am-2:00pm


Lactation Room


Podcasting Instructions - McGill 1350

  • 1.     Sign up for podcasting your course here:

    2.     Connect the HDMI cable (nearest to TV) that’s connected to the wall to your device.

    3.     Change the TV input to HDMI 1 to project your device.

  • Make sure the HDMI cable used for podcasting is connected to the wall port closest to the TV. If the HDMI cable is connected directly to the TV the recorder will not be able to record your screen.  
  • To report an issue please submit a request to


Self Reserve Instructions - McGill 5235 and 5240

  • Check the room calendar for availability. Only reserve the room if there are no other overlapping appointments. Please be considerate of others and reserve the room only for the time you need it.
  • Set up an event in your own online calendar (Google, Mac iCalendar, Microsoft Outlook, etc). In the event title, include your name and meeting purpose (e.g. proposal, defense, lab meeting).
  • Add the room you want to reserve as a guest or invitee for the new event in your online calendar. This will add your event to the calendar.
    • McGill 5235:
    • McGill 5240:
  • Confirm that your reservation is reflected in the departmental calendar. You may need to refresh the department calendar for your event to appear.